Holiday Gifts for Secretaries: What’s Appropriate?

Navigating holiday gift-giving for secretaries and administrative staff in the workplace.

By Medha deb

Created on Sep 4, 2025

Navigating holiday gift-giving for secretaries and administrative staff in the workplace.

As the holiday season approaches, many professionals face the question of what to give their secretaries and administrative assistants. This article explores the etiquette, appropriate amounts, and best practices for holiday gift-giving in the workplace.

Who Should Receive a Holiday Card?

When deciding who should receive a holiday card, consider the following:

Good friends who you also see outside of work.
Your secretary (and her cash gift or gift card).
Co-workers with whom you actively work—if you’re on a team of 50 people but directly report to 2 people, and work with another 3 people at your level, include those 5.
Bosses who know your name, even if you only report to someone below them. Ask yourself: If this boss were to call you out of the blue to ask about some work assignment you’ve done, how odd would that be?
Old mentors. If you worked with someone over your summer internship and liked them, send them a holiday card—even if you haven’t talked to them in a year. It’s a good way to stay present in their minds and helps pave the way from “colleague” to “friend.”

What to Give Your Secretary

When it comes to giving gifts to secretaries, cash or a cash equivalent (like a Visa or AmEx gift card) is generally preferred. Here are some guidelines:

Cash or Gift Cards: These are the most appreciated gifts. As a legal secretary once quipped, “if you decide on giving gift certificates [to specific stores], I sincerely hope your next bonus will be paid in the same currency.”
Amounts: The rule of thumb in New York is to take your seniority year and multiply by $100. For example, a third-year associate would give $300. Partners, you’re probably talking four figures (but you can afford it).
Non-NYC Markets: Gifts tend to be smaller. Junior associates might give about $100, mid-levels about $150, and senior associates $200+.

Factors to Consider

The amount you give can vary based on several factors:

City: New York tends to have higher gift amounts compared to other cities.
Firm Type: Biglaw firms often have higher expectations for gift amounts.
Office Culture: Some offices have specific traditions or expectations. It’s a good idea to ask around to ensure you’re not under-gifting compared to your colleagues.

Best Practices

Here are some best practices for holiday gift-giving to secretaries:

Ask Around: Find out what others in your office are giving to avoid under-gifting.
Consider the Relationship: If you have a particularly close relationship with your secretary, you might want to give a bit more.
Be Consistent: Try to be consistent with the amount you give each year to avoid any awkwardness.
Include a Card: A thoughtful card can go a long way in showing appreciation.

Common Questions and Answers

Q: How much should I give my secretary?

A: The amount can vary, but a good rule of thumb is to multiply your seniority year by $100 in New York. For other cities, aim for $100-250, with junior associates giving about $100, mid-levels about $150, and senior associates $200+.

Q: Should I give a physical gift in addition to cash?

A: While cash or gift cards are preferred, a small physical gift like chocolates can be appreciated. However, be mindful of dietary restrictions, such as diabetes.

Q: What if I’m not sure about the office culture?

A: It’s always a good idea to ask around to see what others are giving. This can help you avoid under-gifting and ensure you’re following office norms.

Q: Should partners give more than associates?

A: Yes, partners typically give more, often in the four-figure range, but this can vary based on the firm and office culture.

Conclusion

Gift-giving to secretaries and administrative assistants during the holidays is a thoughtful way to show appreciation for their hard work. By following these guidelines and best practices, you can ensure your gifts are both appropriate and appreciated.

FAQs

Q: Are there any specific stores or brands that are preferred for gift cards?

A: Visa and AmEx gift cards are generally preferred, but you can also consider popular stores like Amazon or Target.

Q: What if I can’t afford to give a large gift?

A: Even a small gift or a heartfelt card can make a big difference. The thought and appreciation are what matter most.

Q: Should I give a gift to all administrative staff or just my secretary?

A: It’s up to you, but it’s common to give gifts to those you work closely with, including your secretary and any other administrative staff who support your work.

Q: Is it appropriate to give a gift to a boss?

A: While it’s not required, a small gift or card to a boss who knows your name can be a nice gesture, especially if you have a good working relationship.